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What Synchronyze does

Run the whole business from one place. Everything below is live today.

Six capabilities

Quoting: Quote the work, send it and win it, all in one place.
Invoicing: Build up the maintenance invoice from the rate schedule.
Work sprints: Plan tasks to people in a backlog and sprints.
Forecasting: Forecast cost against budget and see the work ahead.
Client portal: Clients see their jobs, photos, documents, quotes and comments.
Asset register: Plant and fleet register with service reminders.

Quoting

Price the job, send it, get it signed.

Build the estimate line by line, with a markup on each line
Maintenance work prices itself from the client's rate schedule
Send a branded quote as a PDF from your own email, with your logo
The customer signs online and the estimate moves to Won
Turn a won quote into a job on the board
Track every quote in the quoting register: draft, sent, won or lost

Invoicing

Know what to bill, built from the rate schedule.

Preview the monthly maintenance invoice for each council client: work lines, admin time, CPI and GST
Every line is priced from the client's rate schedule
Log admin hours and set the CPI percentage for each client
A line that cannot be priced is flagged, never shown as zero
Jobs move to Invoiced on the board once the work is billed

Work sprints

Plan the work, task by task.

Plan tasks to people across jobs on the works program
Keep a backlog and pull tasks into sprint columns
Drag tasks between sprints, on a phone as well
Link a task to a shift when you need to
Save the works program as a PDF

Forecasting

See cost overruns before they happen.

Every job forecasts its cost against budget, by category
An over-budget alert fires when a category is forecast to blow out
Health at a glance: on track, at risk or over budget
See the value of open work by the week or month crews first attend
Break it down by client, board, work type or stage, and export it to CSV

Client portal

Your clients see their jobs without phoning you.

Invite people at the client by email. They sign in with a link, with no password
Clients see their jobs and where each one is up to
Share photos and documents job by job
Clients read and post comments, and your team is told
Clients see their quotes and can view and accept them
You choose what each client sees, and can preview exactly what they see. Costs, budgets and rates are never shown

Asset register

Every machine in one register.

A plant and fleet register: Plant ID, make, model, year, registration and rego expiry, VIN, engine number, assigned driver and status
Import your fleet from a spreadsheet
Service due is worked out from each machine's maintenance schedule, and an overdue machine says so
Keep every service, repair and inspection in the machine's maintenance history
Pre-start forms fill themselves in from the machine

Smart alerts

If something's wrong, Synchronyze tells you.

A pre-start has not been done before work starts
A project is tracking over budget, or a cost line is blowing out
A variation is waiting for approval
A ticket, licence or plant service is about to expire
A crew member is double-booked, or a job has no one assigned

You fix problems early, while they're still cheap.

Projects

Run capital works with full control.

Set up the budget from your tender
Break it into stages
Watch cost against budget by category as labour, plant and materials go in
Crews raise variations from site, with photos
The office prices, reviews and approves them
See the health of each job at a glance: green, amber or red

Phone screen of live job cost: budget against actual by category, with materials at risk and subcontractors over budget, each marked with a word as well as a colour. — Illustration with invented sample data.

Maintenance

Council work orders, priced and done.

Work orders go straight onto the right board
They price themselves from the client's rate schedule
Schedule them and send the crew
Capture photos and measurements on site
Close them out when the work is done
Hundreds of small jobs, all tracked and none forgotten

Plan the week and crew on site

Everyone knows where they're going and what to do.

One weekly planner for every project and maintenance job
Drag and drop crews and plant, and clashes show up before anyone turns up on site
Crews get addresses, directions, drawings, permits and photos on their phone
Crews file field reports and timesheets from site
Works offline
Crews never see prices

Phone screen of the weekly planner for a sample council board, showing four jobs: one accepted, one double-booked and flagged, one needing a crew and one waiting for a crew member to accept. — Illustration with invented sample data.

Phone screen of a crew job card with directions, photos, a field report and a note that prices are hidden from crew. — Illustration with invented sample data.

Forms and compliance

Safety paperwork done on site and filed automatically.

Build your own pre-starts, checklists, inductions and toolbox forms
Add photo and signature fields
Crews fill them in on site, even with no signal
Once a form is submitted it's locked, so a correction means voiding it and filing it again
The plant register, ticket tracking and service reminders keep you audit-ready

Phone screen of a plant pre-start form: two items passed, the brakes item failed with a note and photo required, and a drawn signature. — Illustration with invented sample data.

See your business on one screen.

Next step: we'll walk through a live project and a maintenance job from quote to cost, alerts included.